JAMESTOWN YACHT CLUB
ARTICLE I Name
The name of this club shall be the Jamestown Yacht Club.
ARTICLE II Purpose
The purpose of the Club is to enhance the freedom its members
seek through boating. No rules shall be promulgated which shall
corrupt that freedom, within the bounds of safety and courtesy.
The Jamestown Yacht Club shall promote boating, shall encourage
the exchange of ideas and information among boaters and shall
seek to provide an atmosphere for camaraderie among people who
believe that time upon the water is an essential part of a free
life. To that end, it shall be an intent of the Club to use the
waters and shores wisely. A further intent of the Club shall be
to not acquire any real estate that is not functional and which
does not contribute to its purpose. It shall be the Club's stated
intent to promote and enhance boating and entertainment
facilities existing in Jamestown wherever possible rather than to
compete with them in what is a limited market area.
ARTICLE III Membership
- 1. Charter.
- Any person or recognized family group (hereinafter
defined as at least one adult head of household with or
without dependent children) may join the Club as a
Charter member up to midnight December 31, 1977, for dues
of $25.00. In a family group, the adult joint heads of
household shall each be entitled to full voting
privileges and may hold any office for which qualified
and to which elected or appointed.
- 2. Regular.
- After January 1, 1978, any person or family group may
join the club with the signed recommendations of two
current members, both of whom may not be in the same
family group, and upon the payment of an initiation fee
and annual dues in an amount
designated by the Board of Directors and ratified by the
membership. Dues for regular single members without
dependent children shall be 20% lower than dues for
regular family members. The same voting privileges and
right to hold office which apply to Charter members shall
apply to regular members. A single member in good
standing may upgrade to a family membership without
paying an initiation fee.
- 3. Junior.
- All dependent members of family groups shall be
considered junior members with no additional membership
fees charged. In addition, people under the age of 18
years whose parents do not belong to the club, may become
junior members with sponsorship of any two members and
upon payment of a fee to be designated by the Board of Directors and ratified by the
membership. Dues for Junior members
whose parents do not belong to the Club shall be $10.00
annually. Junior members shall not have voting privileges
or be eligible to be officers. Any junior member upon
being emancipated or reaching the age of 22, whichever
occurs first, may become a regular member of the Club
within two years and upon payment of the annual dues.
- 4. Life Members.
- Life membership may be granted to any regular member or
applicant upon payment of a life membership fee which
shall be set by the Board of Directors and ratified by
the membership. Regular members may apply for Life
Membership after 10 years in good standing. Charter
members may apply at any time at 20 times the annual
- 5. Honorary Members.
- Any person who renders the Club and/or boating
extraordinary service may be designated an honorary
member. The designation of a person as an honorary member
and the term of such membership shall be determined by
the Board of Directors and ratified by the membership on
an individual basis. Honorary members shall not have
voting privileges or be entitled to hold office.
ARTICLE IV Officers
- 1. Offices.
- The officers of the Club shall be and rank as follows:
- The Commodore, Vice-Commodore, and Rear-Commodore shall
be the owner or joint-owner of a boat and shall have been
a member in good standing for at least one year. All of
the above named shall be considered the Flag Officers.
- 2. Election.
- The officers shall be elected at the annual meeting. A
written ballet shall be taken when more than one person
is nominated for any office.
Vacancies shall be filled as soon as possible after they
occur at either a regular meeting or a special meeting
called for that purpose.
- 3. Terms.
- Terms of office shall be for one year, commencing on
January 1 of the year following the election meeting. The
Commodore, Vice-Commodore, and Rear-Commodore may be
elected to the same office for no more than two
- 4. Appointed Officers.
- The Commodore shall appoint a Fleet Captain to hold
office concurrent with his own. The Fleet Captain shall
be a Flag Officer.
ARTICLE V Duties of the Officers
- 1. Commodore.
- It shall be the duty of the Commodore to command the
Squadron; to preside over all meetings of the Club and
the Board of Directors; to call special meetings; to fill
temporarily any vacancy by appointment until a meeting
can be called to elect a new officer; to appoint chairmen
of the committees; to see that any rules and regulations
of the Club are enforced and to discipline officers and
members as hereinafter provided. The Commodore shall be
ex-officio member of all committees except the nominating committee. The
Commodore may at his pleasure appoint at the annual meeting a Master of Arms of
the Club to keep order and decorum at meetings, whose
term shall be concurrent with the Commodore's.
- 2. Vice-Commodore.
- It shall be the duty of the Vice- Commodore to assist the
Commodore in the discharge of his duties, and in his
absence or in case of a vacancy to act as Commodore.
- 3. Rear-Commodore.
- It shall be the duty of the Rear-Commodore to assist the
Commodore and Vice Commodore in the discharge of their
duties and in their absence to act as Commodore.
- 4. Secretary.
- It shall be the duty of the Secretary to be custodian of
the Club Seal, to keep a true record of all the
proceedings of all the regular and special
meetings of the Club and of the Board
of Directors in a book provided for that purpose; to
keep a correct roll of all members; to file all
documents, records, reports and communications connected
with Club business; to notify each member elected of his
election; to notify the Treasurer of new members; to
notify each member of all meetings and special meetings
of the Club; to conduct all correspondence of the Club,
and to perform such other duties of the Club as may from
time to time be assigned by the Commodore or the Board of
Directors. In the case of his inability to attend any
meetings, to cause the necessary books and papers to be
conveyed to the place of the meeting. In consideration of
his/her services, annual dues may be
waived during the term of office.
- 5. Treasurer.
- It shall be the duty of the Treasurer to keep an accurate
account of all receipts and disbursements of the Club and
all monies due it and bills contracted by it; to arrange
for the safe keeping of all cash and securities; to make
a report at least quarterly and at the annual meeting of the receipts,
expenditures and financial condition of the Club.
Disbursements from the Club's checking or other accounts
shall be by the signature the Commodore, Vice-Commodore,
or Treasurer up to the amount of $1,000.00. Amounts in
excess of $1,000.00 must be signed by two of the above
- 6. Fleet Captain.
- It shall be the duty of the Fleet Captain to act as
Executive Officer to the Commodore; to keep a correct
list of yachts of the Club Squadron with the general
descriptions of measurements, and also, the names of
owners and lessees; and to keep the Secretary posted of
any changes as they occur in registration or listing. In
addition, he shall be either race committee
or cruising committee chairman,
as designated by the Commodore; and he will appoint a
qualified club member to chair the other committee.
ARTICLE VI Board of
There will be a Board of Directors that shall consist of the Flag Officers, the Chairman of the Membership
Committee, the Chairman of the Social Committee and at least one
member-at-large who shall be elected at the Annual
Meeting. The immediate past Commodore shall be a member of
the Board of Directors. The Board shall have full charge of the
general management of the Club and shall have general control of
the property that belongs to the Club. The Directors may audit
the books or examine the books and accounts of the Club Treasurer
at any time they deem it necessary and they shall audit the books
of all committees and approve all bills of the Club. Five members
of the Board shall constitute a quorum. The Board shall make all
rules that they deem necessary and not in violation of the
purpose of the Club and shall post the same on a Club bulletin
board or otherwise inform the members. The Board shall drop from
the rolls any financially delinquent member as hereinafter
provided. The Board shall hold meetings at least quarterly at a
time determined by the Board and shall hold special
meetings at the call of the Commodore or upon the request of
three of its members. The Board may purchase or contract for, out
of the Club general fund, all necessary materials and services
for the ordinary maintenance of the Club property and the general
management of the Club, except as hereinafter provided. The Board
shall investigate all alleged violations of this constitution or
any occurrence detrimental to the Club and shall take such
disciplinary action as is deemed necessary as hereinafter
ARTICLE VII Standing Committees
- 1. Standing Committees.
- The Standing Committees shall be a Membership Committee,
a Social Committee and a Finance Committee, and any other
committee deemed appropriate by the Commodore, the Board
or the General Membership. The Commodore shall appoint
the Chairmen of the Standing Committees, except the
Finance Committee, immediately after being elected to
- 2. Finance Committee.
- The Board of Directors shall
constitute the Finance Committee which shall meet as
necessary or at the discretion of the Board of Directors
to estimate all receipts and allocate them in general
categories for the promotion and support of the Club's
purposes. Committee Chairmen shall be consulted in the
preparation of the budget, but the Finance Committee's
decisions shall be final, except that 2/3rds of those
present and voting may amend the budget at the Annual Meeting when it is presented
for ratification. Any donation of tangible property
valued in excess of $5,000 shall be subject to
ratification of 2/3rds of membership present and voting.
- 3. Membership Committee.
- The Membership Committee shall consist of a Chairman
appointed by the Commodore and other members as needed.
It shall promote membership in the Club to all interested
persons. The Committee shall be a source of information
about the Club and shall supply membership forms to all
interested persons. Memberships received by the Committee
shall be forwarded in their completed form and with
required dues and fees to the
- 4. Social Committee.
- The Social Committee shall consist of a Chairman
appointed by the Commodore and other members as needed.
It shall organize and supervise all entertainments
sponsored by the Club. The Committee shall have the power
to make necessary purchases for the sponsored activities
and to set a charge for entertainment with the approval
of the Board of Directors. They shall turn over all net
profits from the functions to the Treasurer.
- 5. Race Committee.
- The Race Committee shall have the responsibility to
coordinate and oversee all Club sponsored races; it will
further be their responsibility to oversee purchasing
awards with the Board of Directors' approval and to turn
over all net profits from fees, collections or any other
monies to the Treasurer.
- 6. Cruising Committee.
- It will be the responsibility of the Cruising Committee
chairman to coordinate and oversee all Club sponsored
cruises. The cruising committee chairman will report
directly to the Commodore on all related matters and be
present at executive board meetings.
- 7. House Committee.
- The chairman of this committee will be appointed by the
Commodore and be present at executive board meetings. It
will be his function to maintain a list of all current
Club property and the whereabouts of same. The chairman
will also be responsible for gathering information on any
other future property acquisition as deemed necessary by
ARTICLE VIII Nominating Committee
The Board of Directors shall appoint a Chairman who is to
appoint four other members of the Nominating Committee. They
shall meet on the second Friday of September of each year to
recommend a slate of officers to be elected at the Annual Meeting. Such slate of officers shall
be mailed to the general membership at least two weeks prior to
the Annual Meeting.
ARTICLE IX Elections and Voting
- 1. Officers
- Officers and members of the Board of Directors shall be
elected at the Annual Meeting by a majority of those
present and voting. The report of the Nominating
Committee shall be presented and shall not require a
second. Nominations may also be made from the general
membership present. The officers shall begin their term
of office at their installation and no later than January
- 2. Voting.
- Only Charter and Regular Members
in good standing and Life Members may
be entitled to vote in elections or at Club meetings.
- ARTICLE X Dues and
The dues of the respective memberships shall be determined
from time to time by the Board of Directors and ratified by the
General Membership. A single member's dues may be established at
an amount less than family's membership dues. The Board may be
authorized to fix any other charges necessary to the proper
support of the Club's purposes. Members who are away from the
area for a period of a year or more may be absolved of an annual
dues obligation during that time.
ARTICLE XI Meetings
- 1. The Annual Meeting.
- The Annual Meeting shall be held on the third Friday of
October. Ten members, one of whom must be a Flag Officer, shall constitute a quorum.
- 2. Special Meetings.
- Special meetings of the Club shall be called at the
discretion of the Commodore, on the request of 3 members
of the Board of Directors, at the request of ten members
in good standing, or at the request of the majority of
the members of any standing committee.
- 3. Notices.
- All notices of annual and special meetings shall be
mailed to the members at least seven days prior to the
meeting and shall state the purpose of the meeting.
- 4. Procedure.
- Robert's Rules of Order shall be the authority in all
- ARTICLE XII Resignations, Suspensions & Expulsions
- 1. Resignations.
- Any member may resign from the Club by submitting his/her
statement of resignation to the Secretary.
The Board will honor any resignation
except that of a member in arrears on dues and fees or
any other legally incurred costs shall not have his/her
resignation accepted until his/her obligations have been
- 2. Suspensions.
- Any member who is 60 days in arrears in his/her dues and
fees shall be suspended from all Club activities until
such time as he/she is current in all his/her
- 3. Expulsions.
- Any member who refuses to meet his/her financial
obligations to the Club after being notified that he/she
is more than 90 days in arrears shall be expelled from
membership, provided that the Board may use its
discretion in hardship cases (where the Board has been
informed in writing by the member of his/her financial
hardship) and if it is deemed by the Board that the
member fully intends to meet his/her obligations when
he/she is financially able to do so. Any member of the
Club whose personal conduct is a constant source of
embarrassment to the Club, whose conduct of his/her craft
upon the water is consistently negligent and of danger to
others and who refuses to alter such behavior may be
expelled by a 2/3rds vote of the Board of Directors.
- 4. Relinquishment.
- Resignation or expulsion from the Club shall be
relinquishment of all rights, title and interest in and
to the Club property. Members expelled from the Club may
not enjoy or attend any functions of the Club as a guest
of a Club member.
ARTICLE XIV Burgee
The Burgee of the Jamestown Yacht Club shall be a white
triangle with a white field and blue crossbars with a fouled
anchor in the upper left of the field.
ARTICLE XV Guests
Visiting members of other clubs and personal guests of the
members in good standing may be extended the courtesies of the
Club. Members introducing visitors shall be responsible for the
debts and behavior of their guests.
ARTICLE XVI Amendments
This Constitution or any part of it may be amended or repealed
by the affirmative vote of 2/3rds of all the voting members of
the Club at any meeting called for that purpose or, by the
affirmative vote of a majority of the members present at any two
consecutive meetings provided the amendment or resolution of
repeal, in writing, be posted on the Club bulletin board and
mailed to the members one month prior to the final vote.
ARTICLE XVII Interpretation
- 1. Equality.
- At no time in the reading of these by-laws shall the use
of a male pronoun be construed to designate that the
referred to officer must be a male. Male pronouns in
these documents are used as the legal reference to the
office and not the gender of the person.
- 2. Difference.
- Any differences between committees or members of the Club
in carry out assigned duties shall be resolved by the
judgment of the Commodore which
shall be final.
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Created by Roy Guay - updated 12/12/95